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Fallon Health Executive Assistant to C-Suite - Health Care Insurance and Services! in Worcester, Massachusetts



Founded in 1977, Fallon Health is a leading health care services organization that supports the diverse and changing needs of those we serve. In addition to offering innovative health insurance solutions and a variety of Medicaid and Medicare products, we excel in creating unique health care programs and services that provide coordinated, integrated care for seniors and individuals with complex health needs. Fallon has consistently ranked among the nation’s top health plans, and is accredited by the National Committee for Quality Assurance for its HMO, Medicare Advantage and Medicaid products. For more information, visit fallonhealth.org.

This Executive Assistant position will support C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. The ideal candidate must possess:

  • Excellent organizational and multitasking skills.

  • High level of integrity with a service oriented mindset.

  • Attention to detail with a keen eye for quality output.

  • Must be able to meet deadlines in a fast-paced quickly changing environment.

  • Exhibit grace under pressure.

  • A proactive approach to problem-solving with strong decision-making skills.

  • Professional level verbal and written communication skills.

  • Experienced in exercising discretion and confidentiality with sensitive company information.

  • Collaborates and builds relationships with executives, peers and other essential staff.


  • Completes a broad variety of administrative tasks for C-level executives.

  • Manages extremely active calendars.

  • Proactive thinker who actively anticipates and proposes solutions.

  • Arranges detailed travel plans, itineraries and agendas; compiling documents for travel-related meetings.

  • Manages a variety of special projects, some of which may have organizational impact.

  • Participates in select meetings; accurately drafts minutes in a timely fashion, where appropriate.

  • Screens calls/emails and attempts to resolve matters directly.

  • Performs timely assignment/deliverable follow-ups with executive’s, direct reports and staff

  • Responsible for packaging Board of Directors’ committee related materials.

  • Maintains vacation schedules for all executive’s direct reports.

  • Event Planning.

  • Compose and prepare emails/correspondence that is sometimes confidential.

  • Provide budget & expense management tracking & reporting.

  • Supports a variety of special projects often requiring coordination with department leaders.

  • Collaborates closely with the Executive Assistant team, exchanging ideas and efficiencies as well as providing coverage as required.

  • Ensures established office procedures and administrative policies are followed.

  • Performs a full range of routine administrative support: mail, electronic/paper filing, expense reports, purchase requisitions, office supplies, faxes, etc.


  • 5+ years professional administrative experience supporting C-level executives.

  • Advanced proficiancy with MS Office Suite and exposure to other systems such as Sharepoint, Oracle and Adobe products.

  • Legal and/or HMO experience strongly preferred

  • Open to learning various other applications when needed, as company standards evolve.

  • Bachelors or Associates Degree preferred.


Location US-MA-Worcester

Posted Date 1 month ago (11/15/2019 12:56 PM)

Job ID 5811

# Positions 1

Category Administrative/Clerical