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Fallon Health Executive Assistant in Worcester, Massachusetts

Overview

About Fallon Health

Founded in 1977, Fallon Health is a leading health care services organization that supports the diverse and changing needs of those we serve. In addition to offering innovative health insurance solutions and a variety of Medicaid and Medicare products, we excel in creating unique health care programs and services that provide coordinated, integrated care for seniors and individuals with complex health needs. Fallon has consistently ranked among the nation’s top health plans, and is accredited by the National Committee for Quality Assurance for its HMO, Medicare Advantage and Medicaid products. For more information, visit fallonhealth.org.

Brief Summary of Purpose:

This Executive Assistant position will support C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. The ideal candidate must possess:

  • Excellent organizational and multitasking skills.

  • High level of integrity with a service oriented mindset.

  • Attention to detail with a keen eye for quality output.

  • Must be able to meet deadlines in a fast-paced quickly changing environment.

  • Exhibit grace under pressure.

  • A proactive approach to problem-solving with strong decision-making skills.

  • Professional level verbal and written communication skills.

  • Experienced in exercising discretion and confidentiality with sensitive company information.

  • Collaborates and builds relationships with executives, peers and other essential staff

Responsibilities

  • Completes a broad variety of administrative tasks for C-level executives.

  • Manages extremely active calendars.

  • Assembles his/her executive’s(s’) daily packets of materials and folders for meetings

  • Tracks job requisitions and facilitates sign-off; keeps organizational charts for executive’s(s’) areas up to date.

  • Proactive thinker who actively anticipates the needs of his/her executive(s) and proposes solutions.

  • Arranges detailed travel plans, itineraries and agendas; ensuring executives(s) are prepared for meetings.

  • Manages a variety of higher level administrative projects.

  • Participates in select meetings; accurately drafts minutes in a timely fashion, where appropriate.

  • Screens calls/emails and attempts to resolve matters directly.

  • Performs timely assignment/deliverable follow-ups with executive(s), direct reports and staff

  • Responsible for packaging Board committee related materials.

  • Maintains vacation schedules for all executive’s direct reports.

  • Event Planning.

  • Compose and prepare emails/correspondence that is sometimes confidential.

  • Proficient in formatting documents, reports and presentations in various applications, including PowerPoint and Excel

  • Provide budget & expense management tracking & reporting as needed.

  • Collaborates closely with the Executive Assistant team, exchanging ideas and efficiencies as well as providing coverage as required.

  • Ensures established office procedures and administrative policies are followed.

  • Performs a full range of routine administrative support: mail, electronic/paper filing, processing expense reports, purchase requisitions, ordering/maintaining office supplies, faxing, scanning, etc.

Qualifications

Education

  • Bachelors or Associates Degree preferred.

Experience

  • 5+ years professional administrative experience supporting C-level executives.

  • Advanced MS Office Suite, Sharepoint, Oracle, Adobe products. Visio a plus. Open to learning various other applications when needed, as company standards evolve.

  • Automated procurement and expense applications.

  • Health insurance experience preferred but not mandatory

  • Open to learning various other applications when needed, as company standards evolve.

Fallon Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Location US-MA-Worcester

Posted Date 1 month ago (10/29/2020 3:12 PM)

Job ID 6127

# Positions 1

Category Administrative/Clerical

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